Office Assistant

May 25, 2026

Mohammedia - Morocco

Administration

Job Type: Full Time

Job Summary

The Office Assistant provides comprehensive administrative and organizational support to the General Director while ensuring the smooth day-to-day operation and maintenance of the office. The role combines executive-level assistance, client coordination, administrative management, and office support responsibilities. The position requires strong organizational skills, discretion, professionalism, and the ability to manage multiple priorities efficiently.

Provide direct administrative and organizational support to the Country Manager in daily operations and personnel-related matters.
Ensure administrative management of nominations, client orders, and related administrative files.
Provide client updates at least three times per day in accordance with Company best practices.
Manage and screen incoming telephone calls; redirect calls and messages appropriately.
Respond to inquiries received by phone and email in a professional and timely manner.
Prepare, draft, and type reports, correspondence, and other documents from dictated notes or handwritten drafts.
Distribute incoming postal and electronic mail and coordinate the internal flow of information between departments and external stakeholders.
Schedule, organize, and confirm appointments and meetings for the Country Manager
Record, prepare, and circulate minutes of meetings.
Organize travel arrangements, including bookings and necessary reservations.
Maintain and update company files, directories, and telephone records.
Establish and maintain both manual and electronic filing systems.
Welcome visitors, determine the purpose of their visit, and direct them to the appropriate person.
Order office supplies, monitor stock levels, and maintain inventory records.
Compile data, statistics, and other information when required to support research or operational activities.
Supervise and train, when required, office staff regarding work methods and the use of standard office software.
Support office maintenance and ensure smooth day-to-day administrative operations.
Perform any other duties within the scope of an Assistant role, even if not specifically listed above.